From quote to final signature, run every haul from one command center
Every move. One command center.
Match the right truck and trailer, capture equipment condition, manage job-site readiness, track driver progress, bill waiting time, and turn completed moves into invoice-ready records.
| HD-1042 | Ridgeline Excavating | Yard 2 → Aurora Site | M. Alvarez | In Transit |
| HD-1043 | Copper Creek Landscaping | Depot → Lakewood | T. Boone | Loading |
| HD-1044 | Summit Modular | Golden → Boulder | R. Patel | Delivered |
| HD-1045 | Front Range Junk Co. | Denver → Transfer | Unassigned | Unassigned |
Fast visual dispatch
A drag-and-drop board built for quick assignment and reassignment.
Digital POD built in
Photos, checklist and signature captured on every delivery workflow.
1–25 drivers
Sized for fleets that outgrew spreadsheets and group texts.
Delivery-to-invoice workflow
Completed loads move straight into an invoice-ready record.
8 industry modes
Purpose-built for the moves you actually run
HaulDesk is not generic last-mile delivery software. Every workflow — job fields, condition chain and pricing — is modelled on how hauling and local logistics operations actually dispatch, deliver and get paid.
Equipment transport
Lowboy and float moves with machine specs, permits and site contacts.
General hauling & trucking
Mixed freight moves matched to the right trailer, load by load.
Construction supply
Multi-drop deliveries to active job sites with signed receipts.
Landscaping & bulk materials
Bulk soil, rock and mulch runs with repeat customer routes.
Junk removal
Volume, crew size and before/after disposal photos on every job.
Bin & container service
Placement, swap and pickup tracking for every bin in the yard.
Six capabilities
What generic delivery software doesn't have
These are the capabilities that separate a command center for hauling operations from a last-mile route-planning app.
Equipment-first job records
Machine specs, dimensions, weight and access notes on every job — not just a pickup address.
Load intelligence & truck/trailer matching
The right truck and trailer are matched to the load before a driver is ever assigned.
Job-site readiness
Access windows, site contacts and offload equipment confirmed before the truck rolls.
Condition chain photo evidence
A structured photo trail from pre-pickup reference through final placement.
Waiting-time tracking and billing
Wait time at pickup or delivery is captured and billed automatically at your rate.
Quote-to-cash with invoice-ready records
Quote, haul, complete and invoice from the same record — no re-typing, no lost paperwork.
Why it's different
HaulDesk vs. a generic delivery app
Route and delivery apps were built for parcels dropped at a door. HaulDesk was built for hauls — equipment, materials, bins and job sites.
Core features
Everything the operation needs, nothing it doesn't
Dispatch, drivers, fleet, customers and billing live in one system so nothing gets re-typed.
Drag-and-drop dispatch board
Seven live columns from Unassigned to Invoiced. Move a job and every driver, customer and invoice record updates instantly.
Driver mobile app
Phone-first job flow with duty status, guided stages, checklists and delay reporting — no training required.
Digital proof of delivery
Photos, checklists and captured signatures roll into a branded PDF the moment a load is delivered.
Customer tracking portal
Give customers a live status page for their loads and one-click access to their proof of delivery.
Driver & compliance records
License and medical expiry tracking, ratings and completed job history for every driver on the roster.
Fleet & equipment tracking
Vehicles, trailers, bins and machinery with inspection, service and location status.
Quotes & invoicing
Quote a job, convert it to a load, then invoice from the same record with payment status tracking.
Reports & utilization
Revenue trend, driver utilization and on-time performance without exporting a spreadsheet.
Driver mobile app
Your drivers get one screen and one next step
A phone-first app with a guided 10-stage workflow from accepting a job to completing proof of delivery.
- Duty status: Off Duty, Available, On Job and Break with shift stats
- Guided stages that can't be skipped or logged out of order
- Pickup checklist: cargo, quantity, weight, securement and photos
- One-tap delay reporting for traffic, mechanical and site issues
- Threaded messaging with dispatch, general and per-job
- Recipient
- J. Whitmore, Site Foreman
- Delivered at
- Today · 2:14 PM
- Cargo
- CAT 305 mini excavator
- Condition
- No exceptions noted
Digital proof of delivery
Every delivery documented before the truck pulls away
Checklists, photos and a captured signature generate a branded PDF that dispatch, the customer and your invoice all share.
- Touch signature capture with documented exception reasons
- Condition photos embedded directly in the PDF
- Branded with your company name, colour and contact details
- Downloadable from the driver app, dispatcher drawer and customer portal
Customer portal
Customers check status instead of calling you
A clean tracking page where your customers request transport, watch progress and download their proof of delivery.
- Live job status and driver assignment
- Self-serve transport requests that land in Unassigned
- Proof-of-delivery downloads for every completed load
- Your branding, on the Business plan your own colours and name
Operational benefits
What changes in the first week
Faster dispatch workflow
Assign, reschedule and reassign loads from a single board instead of a group text thread.
Fewer delivery disputes
Every delivery ships with timestamped photos, a checklist and a signature.
Invoice-ready on completion
Delivered loads move straight to invoicing with the POD attached.
Self-serve status for customers
Customers check the portal instead of calling your dispatcher.
Pricing
Simple plans that scale with your driver count
Every plan includes the dispatch board, driver app and digital proof of delivery. Switch to annual billing to save 20%.
Starter
For owner-operators and small crews getting off paper and text messages.
Billed monthly · up to 3 drivers
- Up to 3 drivers
- Dispatch board & job management
- Driver mobile app
- Digital proof of delivery
- Customer & vehicle records
- Email support
Growing
For growing fleets that need scheduling, invoicing and customer visibility.
Billed monthly · up to 10 drivers
- Up to 10 drivers
- Everything in Starter
- Quotes & invoicing
- Customer tracking portal
- Equipment & asset tracking
- Reporting & utilization analytics
- Priority support
Business
For established operations running up to 25 drivers across multiple yards.
Billed monthly · up to 25 drivers
- Up to 25 drivers
- Everything in Growing
- Branded customer portal
- Advanced compliance tracking
- Multi-yard equipment management
- Custom job numbering & pricing rules
- Dedicated onboarding manager
Setup Service
We import your customers, build your job templates and train your dispatcher.
- Customer & vehicle data import
- Job templates and pricing setup
- Branded proof-of-delivery configuration
- Live 90-minute team training
FAQ